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MARINE YOUTH THEATRE TERMS AND CONDITIONS

By enrolling your child/young person as a member of the Marine Youth Theatre, you accept these terms and conditions.

Places are allocated on a ‘first come, first served’ basis.

The minimum term of new membership is three months.

In the event of cancellation of membership by the member or their parent/carer, one month’s notice, in writing, is required of such intension.

Any member unable to attend sessions should notify the MYT by email academy@marinetheatre.com or by phone 07540 994957

If a member is unwell or has an accident requiring emergency treatment, the parent/carer will be contacted via the emergency contact details provided. This number must always be contactable whilst the member is attending MYT. Parents/carers are solely responsible for ensuring that the emergency contact details on MYT’s records are up to date.

MTA/MYT/Marine Theatre do not accept responsibility for money or articles lost on the premises.

MYT reserve the right to amend or alter the rules and conditions of the membership at any time.

MYT reserve the right to alter fees and classes without prior notice.

MYT reserve the right to ask a member to be removed from the course for any of the following reasons: 

(a) Lack of response to training, (b) Misbehaviour, lack of respect to staff or other students, (c) Wilful damage, (d) Poor attendance, (e) Breach of any rules or regulations of MYT/MTA, (f) Late or non-payment of fees

Parents/carers are only permitted to observe sessions at the MYT director’s discretion.

Still photographs and video are often taken during sessions.

If you do not want your child(ren) to be photographed, please let the MYT director know by emailing academy@marinetheatre.com 

Members must wear appropriate clothing and footwear for all sessions.

Any medication must be clearly labelled and the member should, unless MYT has agreed in writing otherwise, be able to administer it themselves.

MYT reserves the right to make changes to the timetable, the teaching staff,  the advertised programme or the programme delivery mechanism (for clarity this may mean that we switch to online Zoom sessions) in the event of illness or other circumstances beyond our control.
In the event of an epidemic, national crisis or any circumstances over which MYT have no control, fees will not be returned or any compensation made whatsoever.

MARINE YOUTH THEATRE PRIVACY NOTICE

With the introduction of the General Data Protection Regulation ((EU) 2016/679) (GDPR), the way personal data is kept and used by businesses has come under much greater scrutiny. This Privacy Policy is therefore very important to us and sets out how we will process personal data we collect from, or is provided by, data subjects and others on their behalf.

The type of information that we collect:

We only collect information that is necessary for us to carry out our business, provide the particular service you’ve requested and/or to keep you informed. 

We may collect:

  • Your Name
  • Your Child’s Name
  • Gender
  • Your Child’s Gender
  • Your Email Address
  • Your Telephone number 
  • Your Child’s Date of Birth
  • Contact phone number(s)
  • Payment Details
  • Your Child’s Medical Information
  • Address(es)

Why and how we collect and use member information:

We collect member data: 

  • When you use our website to enrol, pay fees, register for an event or enquire about our services.
  • When you contact us by phone to enrol or enquire about our services.
  • When you contact us by post
  • When you visit our website we use cookies to help make the experience of using our website better and to personalise the service you receive from us – this means we will remember your previous visits and track the pages on our website that you visit.
  • You may provide us with information to be used in connection with a show or performance.

We use the member data: 

  • to ensure only authorised person(s) can access our premises 
  • to support member learning 
  • to monitor and report on member progress 
  • to provide appropriate pastoral care 
  • to assess the quality of our services 
  • to comply with the law regarding data sharing 

The categories of member information that we collect, hold and share include: 

  • Personal (such as name, unique member number, address and contact information) 
  • CCTV records for security purposes 
  • Characteristics (such as ethnicity, language, nationality, country of birth) 
  • Attendance (such as sessions attended, number of absences and absence reasons) 
  • Assessment 
  • Special educational needs 
  • Relevant medical 
  • Exclusions/behavioural 

Collecting member information 

Whilst the majority of member information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain member information to us or if you have a choice in this. 

Storing member data 

We hold member data for 6 years after the member leaves, after which time they are safely destroyed. 

Who do we share member information with? 

We routinely share student information with: 

  • Schools/colleges that the students attend
  • Our local authority and their commissioned providers of local authority services 
  • The Department for Education (DfE) 
  • Appropriate health authorities (such as our local Health Protection Team in the event of a Covid-19 case). 

To be granted access to member information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data. 

For more information about the department’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-dat 

We will never share, sell, rent or trade your personal information to any third parties for marketing purposes without your prior consent.

Requesting access to your personal data: 

Under data protection legislation, parents/carers and members have the right to request access to information that we hold. To make a request for your personal information please email academy@marinetheatre.com

You also have the right to: 

  • object to processing of personal data that is likely to cause, or is causing, damage or distress 
  • prevent processing for the purpose of direct marketing 
  • object to decisions being taken by automated means 
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and 
  • claim compensation for damages caused by a breach of the Data Protection regulations 

Despite all our precautions, no data transmission over the internet is 100% secure. 

We therefore cannot guarantee the security of any information which you disclose to us and so wish to draw your attention to the fact that you do so at your own risk.

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance academy@marinetheatre.com 

Contact: 

If you would like to discuss anything in this privacy notice or would like to see a copy of the Privacy Notice in the future, please email academy@marinetheatre.com  

SAFEGUARDING CHILDREN AND YOUNG PEOPLE POLICY

NAME OF ORGANISATION:MARINE THEATRE ACADEMY 
THE LEAD PERSON FOR SAFEGUARDING IS:Lee Ellaway 
THE DEPUTY PERSON FOR SAFEGUARDING IS:Gabrielle Rabbitts

WE RECOGNISE that the welfare of children and young people is paramount and that they have equal rights of protection.  We have a duty of care when they are in our charge and will do everything we can to provide a safe and caring environment whilst they attend our activities. 

WE WILL:

  • ensure that all MYT staff are Enhanced DBS checked and have been trained in Safeguarding/Child Protection
  • treat all children and young people with respect and celebrate their achievements
  • carefully recruit and select all adults whether paid or unpaid
  • respond to concerns and allegations appropriately
  • follow and apply the MTA Guidance on Safeguarding – 

WHEN THERE ARE CONCERNS about the welfare of any child/young person; all adults in our organisation are expected to share those concerns with the Lead Person for Safeguarding (or deputy if the lead is unavailable).

THE LEAD/DEPUTY FOR SAFEGUARDING IS RESPONSIBLE FOR:

  • monitoring and recording concerns
  • making referrals to children’s social care services without delay
  • liaising with other agencies
  • arranging training for all staff and volunteers who work with young people 
  • compliance with the MYT Policy and Guidance on Safeguarding 

CONFIDENTIALITY

In cases of disclosure of abuse by children, young people, parents or carers, we are obliged to share the information with the lead person for safeguarding (or deputy if the lead is unavailable) who may have to refer our concerns to the Children’s Social Care services and/or the police.

STAFF ALLEGATIONS

Concerns about the behaviour of adult/s in the organisation will be referred, without delay, to the Lead person for safeguarding (or Deputy if the Lead is unavailable) who will contact the LADO (Local Authority Designated Officer) at children’s social care services, or the police in an emergency. 

As a result of investigations, we have a legal duty to refer to the DBS (Disclosure and Barring Service) any individuals, who work or volunteer, in regulated activity if it is thought they have harmed or will pose a risk of harm to children. Referrals will also be made to any regulatory bodies including CQC, Ofsted and the Charity Commission as relevant.

WHISTLE BLOWING:

In the rare situations that the concerns are about the lead person, it is important to refer to the deputy person.  This may not be appropriate, in which case any member of staff may personally refer direct to the LADO.

WE WILL REVIEW THIS POLICY AND GUIDANCE ANNUALLY.
Date of Current Review:June 2022
Date of Last Review:31 October 2019
Date of Next Review:June 2023